CHAPEL LANE WATER COMPANY
BOARD MEETING MINUTES
PRESENT: Woody Hanson, Dennis Decker, Corey Haeder, Gary Robinson Monte Tisland and Bob Powles.
ABSENT: Gary Schreier
Motion to approve the minutes of
Motion and second that the financial report be approved as printed. Motion approved.
Motion and second to approve the financial report for June. Motion approved.
Operation Report by Bob Powles.
There have been further leaks near the Powderhorn Dr. repairs made recently and Bob recommends that we disconnect the old 2 inch feeder line on the east side of the street and install new lines from the main line to 3 homes that currently are being supplied by the 2 inch line that may also be leaking. Bob is to be sure homeowners be advised that there is a very good chance that with the installation of these lines the line from the curb stop to the home may develop a leak and they might want to consider having a new line installed at this time rather than having to dig up the yard at a later date at greater cost to the homeowners.
Motion made and seconded that the work be approved for the 3 new lines at an approximate cost of $13,000 to $15,000 as soon as possible. Motion approved.
Corey is to discuss the mapping project with CETEC in regards to the determination of where the exact location of the valves is. It was not our intent that they would be located by digging them up.
Approved hiring a part time person for $100 per day to organize the files in the CLWC office. Old files are being shredded and the ones that are being kept need to be filed and labeled.
Dennis and Corey are to work on developing written guidelines for expense policies for purchasing materials as requested by DENR during their last inspection.
Gary Robinson will be checking on the cost of a meter for the standby well.
Secretary
Dennis Decker
CHAPEL LANE WATER COMPANY
BOARD MEETING MINUTES
PRESENT: Woody Hanson, Dennis Decker, Corey Haeder, Gary Robinson Monte Tisland and Bob Powles.
Gary Schreier
Motion to approve the minutes of
Motion and second to approve the financial report for July. Motion approved.
Reviewed a Purchasing Policy draft and will consider final action at the September meeting.
Motion and second that a credit to the High Place water billing be approved in the amount of $250.00 for the unit at 9C
Discussed the depreciation schedule that the accountant is keeping and the board felt it was not necessary to keep items that had been completely depreciated out unless the list was being used as an inventory.
Operation Report by Bob Powles.
Discussed the shut off the installation of a valve at the bottom of Copper Hill that will be worked on by fall of this year and the approximate cost of $4,000 to $5,000.
Note that the July production was the lowest it has been for many years.
CETEC should have the final report on the mapping of the system this month and Corey will set up a meeting with them at their office to review it. They have located several of the curb stops that we have been unable to find and we will have to deal with the homeowners regarding making them accessible.
Secretary
Dennis Decker
CHAPEL LANE WATER COMPANY
BOARD MEETING MINUTES
PRESENT:
Woody Hanson, Dennis Decker, Corey Haeder, Gary Robinson Monte Tisland, Bob Powles and Gary Schreier
Motion to approve the minutes of
Motion and second to approve the financial report for August. Motion approved.
Gary Schreier told the board that he will be submitting his resignation this month since he will be pursuing education classes for the next two years. He would be interested in being on the board at the end of that time. The board suggested that he attempt to find a replacement from High Place to serve on the board and he agreed to do that.
Corey told the board that the mapping currently being done by CETEC should be available by the end of this month and he will let us know when they are available to present it to us.
Operation Report by Bob Powles
Board members agreed that it would be valuable to have another sewer volume check done by CETEC sometime during the month of January.
Directed the president to find any current agreement that exists with the homeowner who shares the property that the stand by well is located on and if there isn’t one, we need to have one drafted.
Determined that changing the current water meter at the stand by well did not need to be replaced at this time.
Noted that the water volume pumped in August was also at another record low.
West Park Lane discussion concerning a valve that doesn’t work and will probably need to be dug up.
Copper Hill line work will either be done this fall or next spring based on contractor availability. With the decrease in volume the leak that may exist there has less urgency.
Directed Bob to have the line located off Powderhorn Drive where a curb stop appears to be unconnected to any line, be dug up and checked for work needed. It is located in a commons area so should not affect any homeowners. This may also give us a location for another curb stop that hasn’t been found.
Directed Bob to contact DWNR in Pierre to start the process of obtaining a water right for the standby well. We currently have the capability of pumping a total of 900
Meeting set for Monday morning the 14th at 10 to discuss and draft plans for remodeling the pump house.
Secretary
Dennis Decker