Chapel Lane Water Company
BOARD MEETING MINUTES October 8, 2011
PRESENT: Woody Hanson, Dennis Decker and Jim Dahlquist, Gary Robinson and Corey Haeder.
Absent: Jerry Stordahl, Bob Powles
NEW BUSINESS
A motion was made and seconded that the minutes of September, 2011 be approved as printed. Motion approved.
A motion was made and seconded that the financial report for September, 2011 be approved. Motion approved.
Approved a winter rate for Carrie and Jason Wentzel of 3204 Red Place effective October 7, 2011. The home is for sale.
Approved a winter rate for Kim Sprague of 1605 Copper Hill effective immediately. House is for sale and has been vacated since June 1, 2011.
The Board agreed that Jeff should draft a letter of agreement with Jerry Nepper indicating that he should be allowed a right of first refusal based on the independent appraisal when it is completed and that he should pay for the security system and provide proof of insurance on the contents of the home. CLWC has insured the vacant structure and will allow Jerry to rent the home for a fee of $1,000.00 per month which will include: yard work, snow removal, taxes, fee for storage of furniture and fee for right of first refusal.
OLD BUSINESS
Check valves are completed but still having problems with Idelwild homes and matter in the lines.
Reminder that when homeowners have been sent a term letter for failure to pay their bill that the board agreed that after Bob has contacted them they will be required to pay their bills with EFT. An application will be given to the homeowner with the verbal shut off warning from Bob.
OPERATIONS REPORT
No report since Bob was not available.
Secretary/Treasurer Dennis Decker
Chapel Lane Water Company
BOARD MEETING MINUTES November 12, 2011
PRESENT: Woody Hanson, Dennis Decker and Jim Dahlquist, Gary Robinson, Jerry Stordahl and Bob Powles
Absent: Corey Haeder
NEW BUSINESS
A motion was made and seconded that the minutes of October, 2011 be approved as printed. Motion approved.
A motion was made and seconded that the financial report for October, 2011 be approved. Motion approved.
Plating of the Lampe Property has been prepared and Davis will be meeting with the city next week to determine what they require to be done before submitting it to the proper city departments.
The agreement with Jerry Nepper is being drafted by Jeff Collins and should be ready to sign next week.
The board agreed to allow Chapel Valley associations who might be interested in using the office for meetings. We will not be asking for any payment but will require those who want to use it to contact the board and one of our members will have to open and close the office when they want to use it. We will also be checking into whether our insurance policy will cover such organizations and if there will be any increase in charges if it is used.
Woody will be inspecting all of the CLWC property to determine if any of the pine trees are infested with beetles.
OLD BUSINESS
Reminder that when homeowners have been sent a term letter for failure to pay their bill that the board agreed that after Bob has contacted them they will be required to pay their bills with EFT. An application will be given to the homeowner with the verbal shut off warning from Bob.
OPERATIONS REPORT
Water usage continues to be at a low level compared to average usage.
2” hydrant has been installed on Idelwild Court to allow the water line to be flushed.
Contaminants in the line at Idelwild have been cleared out and we will wait until spring to see if they return.
Secretary/Treasurer Dennis Decker
Chapel Lane Water Company
BOARD MEETING MINUTES December 10, 2011
PRESENT: Woody Hanson, Dennis Decker and Jim Dahlquist, Gary Robinson, Jerry Stordahl and Bob Powles
Absent: Corey Haeder
NEW BUSINESS
A motion was made and seconded that the minutes of November, 2011 be approved as printed. Motion approved
A motion was made and seconded that the financial report for November, 2011 be approved. Motion approved.
A motion was made and seconded to accept the Resignation of Corey Haeder from the Board of Directors. The motion was approved with our thanks to Corey for his service on the board.
Woody reported that he had inspected the CLVHA property with the city forester and they had found only one tree that needed to be cut down no bug trees were found on CLWC property.
Agreed to set the Annual Meeting for CLWC for Thursday, February 16th and send out a newsletter indicating that the agenda would discuss plans for the new reservoir to be located on the property now owned by CLWC at the top of Copperhill Ridge.
Set the next regular meeting of the board for Saturday, January 21st.
Motion and second to adjourn the meeting and meet in executive session. Motion approved.
Motion and second to adjourn the executive session and resume regular meeting. Motion approved
Motion and second too renew our contract With Bob Powles for a 5 year term with the current salary. Motion approved.
OLD BUSINESS
Motion was made and seconded that the Board approve the Right of First Refusal for the property located at Lot A, Copperhill Ridge Subdivision , Pennington County with Jerrold Nepper and direct the president of CLWC to sign the document and have it presented to Jerrold and his attorney. Motion approved.
OPERATIONS REPORT
Water usage continues to be at a low level compared to average usage. We discussed the policy for shutting off the water service of homeowners who have not paid their bills. Dennis and Woody will meet with Debbie and Bob to make changes where needed in our policy and report back to the board at the next meeting.
Secretary/Treasurer Dennis Decker