Chapel Lane Water Company (unapproved)
Directors Present: Richard (Woody) Hanson, Gary Robinson, Scott Grote, Gary Schreier and Dennis Decker,
Directors Absent: Corey Haeder
Others Present: Bob Powles, Operations Superintendent Bob Lautenschlager
President Woody Hanson called the meeting to order at
Motion and second to approve the minutes of December 6, 2008. Motion approved.
Financial Report
Scott presented the final report of 2008. He and Dennis will be preparing a draft of the 2009 and reporting back to the board at the January 19th special meeting to discuss the rate increase.
OPERATIONS REPORT
Bob Powles presented the production report for December and the volume pumped was 9 million gallons. Two incident reports filed.
1. The home at
2. The home at
Motion and second that the CLWC pay for 88% of main line repairs and the homeowner the remainder. Bill was from A1 in the amount of $1,400. Motion approved.
OTHER BUSINESS
Motion and second that the home at 3508 Powderhorn belonging to Harry Pererson be allowed a reduced rate on his water bill. The house is empty and for sale. Motion approved.
Motion and second that board member Woody Hanson be allowed to consider his monthly stipend of $100 to the CLWC for 5 months of his service on the board in 2008, be considered as a donation. He never took possession of the money. Motion approved.
Our next meeting will be
SPECIAL MEETING Chapel Lane Water Company Board of Directors
January 19, 2009 Water Company Office
Members present: Richard Hanson, Scott Grote and Dennis Decker.
RESOLUTION OF INTENT TO INCREASE WATER RATES
Be it therefore resolved: The Board of Directors of the Chapel Lane Water Company will increase the water rates for the Chapel Lane Water Company by $10.00 per month effective May 1, 2009.
Motion by: Scott Grote
Seconded by: Richard Hanson
Voting for the motion: Richard Hanson, Scott Grote, and Dennis Decker
Voting by email for the motion were Gary Robinson and Corey Haeder.
. The rate increase will be for the following:
1. Make sure that the CLWC has cash reserves of no less than $100,000
2. Construct a new water reservoir
3. Upgrade the stand-by well and delivery system on Kirkwood and secure our water right.
Dennis Decker, Secretary
Chapel Lane Water Company
MINUTES Board of Directors Meeting Saturday, February 7, 2009 Rodeway Inn
Directors Present: Richard Hanson, Gary Robinson, Dennis Decker, Corey Haeder, Scott Grote, Gary Schreier
Directors Absent: None
Others Present: Bob Powles, Operations Superintendent
President Woody Hanson called the meeting to order at 8:00 a.m. and declared a quorum present.
Minutes
Motion and second to approve the minutes of January 10, 2009 and January 19, 2009. Motion approved.
Financial Report
Motion and second to approve the January financial report from Desmet and Biggs. Motion approved.
Motion and second to approve the 2009 budget which includes a $10.00 per month increase in water rates. Approved
The Board agreed to leave our cash reserves in Money Market and CD funds until the March regular meeting when we will decide our cash needs during 2009 and what can be put into longer term CD’s.
Operations Report
There was a lengthy discussion about our priorities for 2009 and whether to reconsider our plans to go back to the original plan of a reservoir on Copper Hill. We reviewed the material from Davis Engineering and the consensus is that we should pursue our current plan to upgrade the stand-by well and then pursue an additional reservoir which would be located near the current storage facilities. That plan will be presented to the membership at our annual meeting.
Motion and second that Bob Powles be directed to contract with a drilling company to pump test our standby well and secure our water rights with the State of South Dakota up to 300 gallons per minute. In conjunction with this test he is to make arrangements for controllers to be added to the system and any necessary line changes needed. Approved
Bob is working with Rural Water to complete pressure testing our lines for leaks sometime this spring.
Motion and second that we increase monthly payment to contractor Bob Powles to $2,416.00. Motion approved.
Annual Meeting
The Board reviewed the material for the annual meeting that was mailed to members.
Secretary, Dennis Decker
Chapel Lane Water Company
Board of Directors Meeting Minutes March 14, 2009
Members Present : Gary Robinson, Gary Schreier, Corey Haeder, Woody Hanson and Dennis Decker
Motion to approve minutes of the February 7th meeting made and seconded. Motion approved.
OPERATIONS REPORT Bob Powles
Motion and second for Bob to proceed with the new pump and variable speed drive to be installed at the stand by well. Approved
Bob will continue with his work on the hydrants from last fall and make sure that all shutoff valves are in place and working for them.
Corey will visit with CETEC about a meeting in the next few weeks and inform them that we want them to review their report and take out all the aspects that make the system compatible with the city standards. Then we will review what our priorities are for the CLWC.
Motion and second that the financial report be approved. Motion carried.
Motion and second that Gary Schreier be elected as Treasurer. Motion approved.
Rate increase letter and coupon books will be discussed and approved at the next meeting. Board asked that additional information about fixing leaks be included in that mailing along with other information necessary for the changes.
Corey agreed to visit with De De plumbing about material to be distributed to homeowners regarding fixing of water leaks in their homes and report next meeting.
Gary Schreier and Woody are going to check into meetings at other locations and report back to the board next month.
Motion an d second that we file a lien on the water bill for the property. Motion approved.
Motion and Second that the resignation of Scott Grote be accepted. Motion approved.
Secretary/ Dennis Decker
Chapel Lane Water Company
Minutes Special Meeting March 31, 2009
The meeting was held at CETEC office to discuss the planning report that was prepared by their company in April of 2007. Their staff had been instructed to come prepared to discuss what parts of the plan would be necessary if the City of Rapid City wasn’t going to take over the CLWC system.
Present were: Woody Hanson, Dennis Decker, Gary Robinson, Corey Haeder and Gary Schreier.
Present from CETEC were Ted Schultz and Gary Waierenga.
Results of the discussion were as follows:
1. A flow monitor was to be installed by CETEC staff on the sanitary sewer from Chapel Valley to monitor flows for a 2 week period.
2. Woody was going to monitor and record the daily flows pumped by our system for the next several weeks.
3. Bob Powles would be directed to shut down the line from the city in order to make sure that no water was being pushed back into the city system.
4. CETEC staff was to work with Bob Powles to help in preparation of a system mapping for the CLWC water company. They are to report back to the board in the next 60 days with a cost estimate to prepare a complete computer analysis of the system.
5. Bob Powles is to continue tracking and reporting the kilowatts used by both of the pumps. We will get the billings from Black Hills Power so that we have a monthly tracking of the usage as we had in the past.
6. CETEC is to develop biddable plans for Phase 1 of system improvements they are developing by August or September of this year. Phase 2 plans will follow so that they can be completed before street improvements are made in 2011.
Meeting adjourned.
Dennis Decker/Secretary