Chapel Lane Water Company
Board of Directors Special Meeting Minutes April 9, 2009
Members Present: Gary Robinson, Gary Schreier, Woody Hanson and Dennis Decker
Members Absent: Corey Haeder
Special meeting was to discuss and approve the mailing of coupons to members. After reviewing the material to be mailed the board directed Woody to include the Water Quality report from DENR with the coupon book and a letter of explanation and notice about the Chapel Lane Water Company website.
We discussed the condition of the pump house and office and decided that as soon as the weather warms up we will inspect the facility to determine any remodeling and repair that needs to be done and look for a contractor to do the work.
Secretary/ Dennis Decker
Chapel Lane Water Company
Board of Directors Meeting Minutes March 18, 2009 (Unapproved)
Members Present: Gary Robinson, Corey Haeder, Woody Hanson and Dennis Decker
Members Absent: Gary Schreier
Others Present: Bob Powles
Motion to approve minutes of the April 9, 2009, March 14th and March 31st meetings made and seconded. Motion approved.
OPERATIONS REPORT Bob Powles
The stand-by well upgrade is in process. Bob estimates that the new pump and other improvements to the well will cost about $30,000 and should be completed in the next 60 days.
Bob was directed to shut off the supply line from the City of Rapid City for one month.
Motion and second that when the old pump is pulled and the decision whether to increase the electrical cable is reached, Bob will contact Woody and the board will decide whether it is necessary to spend the additional money for a longer cable. Motion approved.
FINANCIAL REPORT
Motion was made and seconded to approve the report. Motion approved
Dennis will contact DeSmet and Biggs about having the report mailed to board members so that they have time to review it before the meeting. An alternative would be to email it to board members.
OLD BUSINESS
Motion made and seconded that the Emergency Response Plan be approved as printed and they Woody would make sure that all necessary contacts receive a copy and one also be placed in the CLWC office. Motion approved
Motion and Second that Corey Haeder be elected to serve as the Vice President of the board. Motion approved.
New Business
Board members agreed to meet at the pump house in the near future to inspect the pump house and office to determine what repairs and other work need to be completed. Agreed that a Thursday evening would be the best time for that review and we would ask Bob to be there with us. Woody and Dennis will set a date and time for that meeting. Woody reported that coupon books will be mailed this week.
Secretary/ Dennis Decker
CHAPEL LANE WATER COMPANY
BOARD MEETING MINUTES
PRESENT: Woody Hanson, Dennis Decker, Corey Haeder, Gary Robinson and Bob Powles.
ABSENT: Gary Schreier
Motion to approve the minutes of
OPERATIONS REPORT Bob Powles
Initial leak testing on the system was by Rural Water and they will be asked to return again for follow up testing on areas of concern. Directed Bob Powles to schedule them to come back at least every two year for additional testing with their equipment since much of the system is of significant age that regular checking will be necessary to identify leaks that have not surfaced in the future.
The board directed Bob to locate the current line at the bottom of
There is also a very good possibility that there is an additional leak on
CETEC has been monitoring the water volume of the sanitary sewer for
A significant leak was found when it came up through the asphalt and on
Motion was made and seconded to approve the financial report. Motion approved.
The board will review the DENR report on our system at the next meeting. Dennis will make sure that all members have a copy.
The next meeting is scheduled for
Secretary
Dennis Decker
CHAPEL LANE WATER COMPANY
BOARD MEETING MINUTES June 13, 2009
PRESENT: Woody Hanson, Dennis Decker, Corey Haeder, Gary Robinson and Bob Powles.
ABSENT: Gary Schreier
Also Present: Greg Wierenga from CETEC
Discussion of presentation from CETEC about the proposal from CETEC Engineering Services to prepare a water system map for the Chapel Lane Water Company. The mapping fee estimate was $10,261. The proposal is attached to the minutes.
Motion to approve the minutes of May 9, 2009 as amended was made and seconded. Motion approved.
Motion was made and seconded that the proposal from CETEC be approved. Motion approved.
Reviewed the cost estimate from CETEC for capital improvements and will review it after the flow testing of the hydrants and the setting of fire flows for the system.
Motion and second that Monte Tisland be appointed to the CLWC Board of directors for a 2 year term to expire in 2011. Motion approved.
Motion and second that Bob Powles work with CETEC to obtain flow tests on all the current fire hydrants. They will contact the city to determine what assistance could be available. Motion approved.
Motion and second that the financial report be approved as printed. Motion approved.
Operation Report by Bob Powles.
Significant reduction of water usage since the leak on Powderhorn was found and repaired.
New pump has been installed in standby well and a new meter will be installed in order to allow us to pump more than the current meter allows.
Secretary
Dennis Decker