Chapel Lane Water Company
Minutes
Annual Meeting
Directors Present: Bill Keck, Steve Doshier, Rebecca Phillips, Stan Zakinski, Marion Grote,
Luke Cox.
Directors Absent: Don Theye
Others Present: Bob Powles, Operations Superintendent
Kathy Bruckner, Recording Secretary
George Vansco, SD Rural Water Association’s Field Supervisor
Rick Marshall, CETEC Engineering
Tim Behlings,
The Annual Meeting of the Chapel Lane Water Company was held at
President, Bill Keck, called the meeting to order at
President Keck asked for a motion to approve the Annual Meeting minutes as published. Steve Doshier made a motion to approve the minutes of
President, Bill Keck, asked for a motion to approve the Special Meeting minutes as published. Bill Schaupp made a motion to approve the Special Meeting,
2007 Financial Reports
Rebecca Phillips went over the financial reports for the year 2007. Financial reports were reviewed and approved. A copy of the 2007 financial report was available. The company is in good financial condition. Funds are available for up-grades and the construction of an additional reservoir.
2008 Budget
Rebecca Phillips went over the 2008 budget, amount of investments in CD’s at Pioneer Bank total $458,050. A question was asked on the amount of the Board’s reimbursement increase. Rebecca explained that the Board’s rate was increased to $100 for each meeting and the president increased to $200.
2007 Operations Report
Bob Powles’ Operations Report for 2007 showed an increase in our water usage.
Sustem Updates
Tim Behlings, Rapid City Fire Department, discussed the fire-flow concerns for
Motion to approve meter installation
Charles Mommerency made a motion to install water meters. Seconded by Bob Koenis. Motion Carried. The rise vote was Yes – 36, No – 14. Total Count: Yes – 67 No – 41. Motion carried to install water meters.
Election of members to Board of Directors
President, Bill Keck, opened the floor to any nominations for board members. The current members whose terms are up are: Marion Grote, Steve Doshier, Don Theye and Stan Zakinski and they all expressed interest to remain on the board. Fred Hatzenbuhler nominated Richard Hanson. Richard Hanson nominated Gerald Spader. Charles Mommerency made a motion to cease all nominations. Seconded by Bob Koenig. Motion carried. Dennis Decker made a motion to appoint al 6 Candidates to the board. Seconded by Charles Mommerency. Called for vote. Motion carried. CLWC will have a nine-member board as allowed by the By-laws.
There being no further items brought before the meeting, the meeting was adjourned at
Marion Grote by kmb
Marion Grote, Secretary
Addendum to Annual Meeting Minutes of
Date
Verification of Proxies for Annual Meeting by Marion Grote, Secretary and Kathy Bruckner, Recording Secretary.
1. All proxies were reviewed.
2. Fully executed 39 – one of 39 had a homeowner in question.
3. Not fully executed – 19 – one of the 19 proxies had a homeowner in question.
Tally
58 total proxies
if all proxies considered valid there were 27 no votes and 31 yes votes
Of the no votes 5 proxies were not fully executed. (No witness.)
Of the yes votes 14 were not fully executed (No witness and two homeowners in question,)
If the proxies not fully executed were discarded, the total proxy vote would be:
No – 22
Yes – 17
Therefore, the final count with fully executed proxies would be:
Floor vote 36 yes plus 31 prosies for a total vote of 67 yes
Floor vote 14 no and 27 proxies no for a total of 41 no
Meters approved by a vote of 67 to 41.
The final count discarding proxies not fully executed would be:
Floor vote 36 yes and 17 proxies for a total of 53
Floor vote 14 no and 22 proxies for a total of 36 no
Meters approved by a vote 53 to 36. Motion passed.
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Chapel Lane Water Company
Minutes
Special Meeting
Directors Present: Bill Keck, Don Theye, Luke Cox, Marion Grote,
Steve Doshier, Stan Zakinski, Rebecca Phillips,
ichard Hanson
Directors Absent: Bob Powles, Operations Superintendent
Others Present: Kathy Bruckner, Recorading Secretary
President, Bill Keck, called the Special Meeting to order at
A special meeting of the Chapel Lane Water Company was held at the Canyon Lake Senior Citizen Center,
To wit:
Article IV., Section 4.10, after the title “Removal” designate the existing Section as 4.10, subsection “a” and add the following language at the end of that section and designate it as Section 4.10, subsection ”b”:
Members of the Board of Directors may also be immediately removed at a special meeting called by the members of the Corporation for that purpose, provided that the meeting notice states that the purpose, or one of the purposes of the meeting is removal of the named Director(s). A majority vote of the members present and qualified to vote shall be required to remove any Director. If so removed, that Director shall not be eligible for serving on the Board of Directors for 5 years after removal.
Harold Benson called for the question and stop debate. Seconded. A vote was called to limit debate. Limit debate – 170 for to 34 against. Motion carried. A vote was called for the amendment to the by-laws. Motion passed 166 – Yes, 51 – No. The amendment to Article IV will be added to the bylaws.
Meeting was adjourned at
Marion Grote, Secretary
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Chapel Lane Water Company
Special Meeting
Minutes
Directors Present: Bill Keck, Don Theye, Luke Cox, Steve Doshier,
Stan Zakinski, Richard Hanson, Dennis Decker
Directors Absent: Scott Grote, Bob Powles, Operations Superintendent
Others Present: Kathy Bruckner, Recording Secretary
Ginny, DeSmet and Biggs
Talbot Wieczorek, Gunderson Palmer, Goodsell &
Nelson
Two special meeting of the Chapel Lane Water Company were held at the Canyon Lake Senior Citizen Center,
President, Bill Keck called the First Special Meeting to order at
Jocelyn Baker made a motion to vote on the installation of wireless water meters, seconded by Dean Hintz. Motion carried. A vote was called to limit debate. Limit debate 41 for and 17 against. Motion carried. A vote was called for the installation of wireless water meters. Results to install meters were 60 for and 153 against. Meters will not be installed.
A motion was made to adjourn the First Special Meeting and Seconded. At this time President Bill Keck, turned the meeting over to Dennis Decker as the Second Special Meeting involved seven of the eight current board members. Dennis Decker called the second Special Meeting to order. A petition was circulated to remove seven of the eight current Board members (two of the Board members subsequently resigned) and their positions were filled by the board at the last regular meeting in August. The petition asked to have Bill Keck, Luke Cox, Stan Zakinski, Steve Doshier, and Don Theye removed from the Chapel Lane Water Board. Dennis Decker called for discussion. Everett Christianson made a motion to end discussion and vote. Seconded by Mary Masten. Motion carried. Results for removal of the current board members listed on the proxy were 110 for removal and 87 against. Motion carried.
Meeting was adjourned at
Dennis Decker